Constitution and By-Laws

Constitution and By-Laws


          University of North Texas CMHT Ambassadors


Article I – Name

The name of this organization shall be the CMHT Ambassadors. This organization is a registered student organization of the University of North Texas.

Article II – Mission

Our mission is to create awareness and interest in the College of Merchandising, Hospitality & Tourism at the University of North Texas to prospective and current majors. We also help the community through various community service activities and to promote school spirit and teamwork at the University of North Texas.

Article III – Objectives

CMHT Ambassadors has three major objectives. The first is to aid in the recruitment, retention and support of students in the Hospitality, Merchandising, Home Furnishings, and Digital Retailing majors. The organization’s second objective is to build and maintain a networking relationship between CMHT students. The final objective is to develop leadership within our organization members.

Article IV – Membership

Membership for the CMHT Ambassadors will be limited to 30 members who will be an undergraduate or graduate student in Digital Retailing, Merchandising, Home Furnishings, or Hospitality Management and selected based on gpa, letter of recommendation, responses to questions on application, adequate availability to assist with events and programs, as well as providing equal representation of all CMHT majors.

CMHT Ambassadors require that those students selected as members maintain at least a 2.75 cumulative gpa, pay the required dues ($30) by October for the school year, and remains active in the organization and in good standing academically.

Active members shall be eligible to vote, hold office, attend meetings of the organization, and are entitled to all services and benefits provided by the organization. Members are expected to attend 75% of meetings scheduled; participate in at least 75% of events, tours, etc.; and commit to 3 hours of community service in the fall and also in the spring semester with a total of 6 semester hours completed.

Article V – Officers

CMHT Ambassadors shall be governed by an Executive Board consisting of a President, Vice President, Secretary/Treasurer, and Historian.   A member may not hold the same office for more than two years consecutively.

Article VI – Elections

Elections for officers are to be held during the month of March of each academic year. These officers shall be elected by a majority of the voting members by official written ballot. Balloting will be secret and will be administered by an outgoing officer or the CMHT Ambassadors Advisor. In the event that an officer steps down from office before their term ends, another officer will take over the position for the remainder of the year.

Article VII – Amendments

Amendments or issues not specifically addressed in this constitution or the bylaws may decided upon with a majority vote of all active members present and qualified to vote at a regular or special meeting. All proposed amendments must be submitted in writing to the Secretary at least 10 days in advance of the next scheduled meeting.

Article VIII – Voting

This constitution and by-laws may be amended by a 2/3 majority vote of those voting, a quorum must be present.  Voting on amendments must be conducted after a minimum notice of 2 weeks.

Article IX – Not-for-Profit Statement

This is a not-for-profit organization.

Article X – Statement of Non-Discrimination

No university student may be denied membership on the basis of race, creed, religion, gender, age, sexual orientation, national origin, marital status, parental status, disability, or the inability to pay dues.

Article XI – Statement of Compliance with Campus Regulations

This organization shall comply with all university and campus policies and regulations and local, state, and federal laws.



          University of North Texas CMHT Ambassadors





  • Coordinates all activities of the organization.
  • Liaison to University community.
  • Official representative of organization.
  • Calls regular and special meetings.
  • Presides at meetings.
  • Prepares agenda for meetings.
  • Liaison to Eagle’s Nest Inter- Organizational Council.
  • Sends out Emails recapping after every meeting.
  • Plan bi-monthly meeting activities/ speakers.
  • Be in constant communication with faculty advisor, officers and SMHM Ambassador membership

Vice President

  • Assumes duties of president, when necessary.
  • Assists president in coordination activities.
  • Checking the members’ schedules, which will be made at the beginning of the term, to see who will be available for events, tours, etc.
  • Going over members who are scheduled for each event at meetings and making sure each member knows what events they will be working at.
  • Checking roll at meetings, events, tours, etc.
  • Sending out thank- you emails to members after each event to those members who participated in that current event.
  • Plan bi-monthly meeting activities/ speakers.
  • Coordinate end of year party.
  • Coordinate community service activities.

Secretary/ Treasurer

  • Maintains accurate and current information of the organization and membership.
  • Assists president and vice president to coordinate activities.
  • Keep accurate minutes of each meeting and forward copies to officers.
  • Keeps attendance records for meetings.
  • Maintains accurate and current account of all organizational funds.
  • Responsible for dispensing of funds in accordance with goals and programs established by organization.
  • Posting updates on up and coming meetings, events, news etc. through Facebook and Twitter.
  • Collect Dues.
  • Keep all receipts, cancelled checks, etc.
  • Properly receive and disburse money.
  • Plan bi-monthly meeting activities/ speakers.
  • In charge of typing up an agenda for each meeting.


  • Keep CMHT Ambassadors blog updated with past events including pictures and descriptions of what each event was about.
  • Updating photo album section on Facebook with pictures from past events and meetings.
  • Readily fill in any of the officer positions when needed, and perhaps coordinate “networking” events within the organization.
  • Creates flyers for the bulletin boards in Chilton.
  • Plan bi-monthly meeting activities/ speakers.
  • Has the responsibility of taking pictures at EVERY moment.


Meetings will be open to all organization active and associate members, faculty, and the Student Activities and Organizations representatives. A notice of at least 2 weeks will be given prior to all meetings. The meetings are to be organized and controlled by officers and active members.